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Office of the University Registrar

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REQUEST OF RECORDS

Secure a request form at the Office of the University Registrar (OUR)-Window 1.
Forms:
 
  1. Request for Records
  2. Request for Certification
Fill out the request form properly and completely. Use the name indicated on your PSA-issued Birth Certificate.
*For married female, fill-in both your maiden and married name on the space provided.
Submit the accomplished form at the OUR-Window 1 or attach the said form and email it to onlinerequest@cmu.edu.ph
 
If the accomplished form is sent through email, kindly monitor your email as the in-charge will reach-out and give feedback through your email.
 
The in-charge may require you to submit the following requirements:
 
    • General Clearance
    • 2×2 ID Picture (with collar and white background)
    • Original Birth Certificate issued from PSA
    • Form 137-A
    • Good Moral Certificate
    • Freshmen Orientation Certificate
    • Notice of Result (CMUCAT Result)
    • Certificate of No Objection
    • Privacy Statement and Consent
    • Certificate of Transfer Credentials (HD) (for transferee and second courser)
    • Official Transcript of Records (for transferee and second courser)
    • Police Clearance (for transferee and second courser)
    • Marriage Certificate (to those who want to change their status)
    • Notice of Admission (for MS and Doctorate)
    • Major Department Evaluation (for MS and Doctorate)
    • GSAT Result (for MS and Doctorate)
    • Plan of Course Work (PCW)
    • Others
Payment Slip will be given by the OUR in-charge. Pay the fee at the Cashier’s Office or you may opt to pay online.
 
Click the link to view the instructions on how to pay online bit.ly/cmu-our-paymentsteps
TOR is Php 150.00 for the first 2 pages and Php 80.00/page on the succeeding pages.
Certification is Php 80.00.
Authentication is Php 80.00 per set (2 copies per set)
Diploma is Php 150.00.
Certificate of Transfer Credentials (HD) with TOR for Evaluation is Php 560.00 (for 3 pages TOR);
Php 400 (for 2 pages TOR).
Course Description is Php 80.00/page
Submit your lacking requirements and the Official Receipt at the OUR-Window 1.
Once the requirements and payment is complete, you will be given a CLAIM SLIP of when is your due date to claim the requested records. (1-3 days only except for peak season).
Please note of the following:
Your request will be processed upon submission of the Official Receipt and required credentials.
Please be informed that we don’t have mailing services yet. You need to personally claim the requested records at the Office of the University Registrar Window 1 or your authorized representative.
 
When a third party is the one who claim the requested records, the authorized representative must submit the following:
 
  • Claim Slip
  • Authorization letter
  • Notarized authorization letter for CAV requests (local employment)
  • Special Power of Attorney (SPA) for CAV requests (overseas employment)
  • Photocopy of the valid ID of the owner
  • Valid ID of the authorized representative
How to apply for Certification, Authentication and Verification (CAV)?

 

Secure a request form at the Office of the University Registrar (OUR)-Window 1 (You may also download the form here).
Fill out the request form properly and completely (please indicate if CAV is for Overseas or Local Employment)
Submit the accomplished form at the OUR-Window 1 for processing and assessment.
 
The officer-in-charge may ask you of the following requirements:
 

For Local Employment

  • Original Transcript of Records with remarks “Issued for Local Employment Purposes”
  • Original Diploma (for graduate students)

For Overseas Employment

  • Original Transcript of Records with remarks “Issued for Overseas Employment Purposes)
  • Original Diploma (for graduate students)
In cases wherein you need to request for your Transcript of Records and Diploma, kindly refer to the process on how to get a Transcript of Records and other documents.

 

Payment Slip will be given by the OUR in-charge. Pay the fee at the Cashier’s Office or you may opt to pay online.

 

Click the link to view the instructions on how to pay online bit.ly/cmu-our-paymentsteps

 

CAV is Php 80.00 (in a separate Official Receipt)
Authentication is Php 80.00/set (2 copies per set)

 

Note: For multiple requests (TOR, CAV, Certification), payment for CAV must be in a separate OR as the OR Number will be reflected on the CAV.

 

Submit the required documents and the Official Receipt at the OUR-Window 1.
Once the requirements and payment is complete, you may claim your CAV within the day (if the original TOR and Diploma is hand carried by the client at the time the request has been made).
In case the client requested for TOR, Diploma and CAV at the same time, due date/claim date of the requested records/documents is 5-7 days (depending on the availability of the signatory of the Diploma).
Request for Student Verification

Kindly email to our official email address: registrar@cmu.edu.ph
Verification Form together with the authorization letter from the client being verified must be attached in the email.
  1. How to claim the requested TOR and Certifications?
    • Present a valid Identification Card (ID).
When a third party is the one who claim the requested records, the authorized representative must submit the following:
 
      1. Claim Slip
      2. Authorization letter
      3. Photocopy of the valid ID of the owner
      4. Valid ID of the authorized representative
      5. How to claim the requested CAV?
      6. Present a valid Identification Card (ID).
When a third party is the one who claim the requested records, the authorized representative must submit the following:
 
      1. Claim Slip
      2. Notarized Authorization letter (CAV for local employment)
      3. Special Power of Attorney (SPA)- (CAV for overseas employment)
      4. Photocopy of the valid ID of the owner
      5. Valid ID of the authorized representative

  2. Does the OUR authenticate documents not issued by their office?
         No, We only authenticate those documents issued by the OUR
  3. What are the requirements if I want to request for my Transcript of Records and Certifications?
Upon evaluation of your records, you may be required to submit any of the following:
 
      1. General Clearance
      2. 2×2 ID Picture (with collar and white background)
      3. Original Birth Certificate issued from PSA
      4. Form 137-A
      5. Good Moral Certificate
      6. Freshmen Orientation Certificate
      7. Notice of Result (CMUCAT Result)
      8. Certificate of No Objection
      9. Privacy Statement and Consent
      10. Certificate of Transfer Credentials (HD) (for transferee and second courser)
      11. Official Transcript of Records (for transferee and second courser)
      12. Police Clearance (for transferee and second courser)
      13. Marriage Certificate (to those who want to change their status)
      14. Notice of Admission (for MS and Doctorate)
      15. Major Department Evaluation (for MS and Doctorate)
      16. GSAT Result (for MS and Doctorate)
      17. Plan of Course Work (PCW)
      18. Others

4. How much do I pay if I request for my Transcript of Records?

Php 150.00 for the first 2 pages, and Php 80.00/page for the succeeding pages. If your TOR is 3 pages, you need for pay Php 230.00.

5. How to request for an INC Form?

You may request for an INC Form at the Office of the University Registrar Window 3.
 
6. How much is the INC Form?

Php 30.00 per subject

7. How to request the Withdrawal Form?

You may request for the Withdrawal Form at the Office of the University Registrar Window 2.

8. How much is the Withdrawal Form?

Php 50.00 per transaction

9. How to request for Grade Slip and Certificate of Registration (COR)?

You may request for your Grade Slip and Certificate of Registration (COR) at the Office of the University Registrar Window 2, Window 3, Window 5, and Window 6
 
10. How much is the Grade Slip?
Php 80.00
11. How much is the Certificate of Registration (COR)?
Php 80.00

 

Note: TOR and other documents not claimed within three (3) months are subject for disposal.

ENROLLMENT REQUIREMENTS

  1. Original Department Evaluation issued by the Department of which the enrollee
    intends to apply with remarks “Qualified”
  2. Recent 2×2 picture
  3. Notice of CMUCAT Result
  4. Original Confirmation Slip (printable via DOORSTEP)
  5. Original Certificate of Live Birth issued by PSA/NSO (Certificate of Live Birth issued
    by the City/Municipal Registrar is required if the Certificate of Live Birth issued by
    PSA/NSO is not clear and Affidavit of Two Disinterested Persons is required if there
    are errors e.g. Name, Birthday, etc.)
  6. Photocopy of Marriage Certificate (for married women only)
  7. Original Form 138 (Grade 12 – Senior High School Report Card, i.e. Second
    Semester Report Card, 4 th Quarter Report Card, Last Quarter Report Card)
  8. Recent Original Certificate of Good Moral Character
  9. Original Privacy Statement & Consent (printable via bit.ly/OUR-DOWNLOADABLES)
  10. Original Physical Examination Certificate issued by CMU Health Services Unit
    1. Physical Examination Forms (printable via https://bit.ly/physicalexaminationforms)
  1. GSAT Result
  2. Recent 2×2 Picture
  3. Photocopy of Marriage Certificate (for married women only)
  4. Original Certificate of Live Birth issued by PSA/NSO (Certificate of Live Birth issued
    by the City/Municipal Registrar is required if the Certificate of Live Birth issued by
    PSA/NSO is not clear and Affidavit of Two Disinterested Persons is required if there
    are errors e.g. Name, Birthday, etc.)
  5. Original Notice of Admission issued by the Department of which the graduate
    enrollee intends to apply
  6. Original Transcript of Records (w/ remarks for evaluation purposes, informative
    copy, for reference purposes, for enrollment purposes)
  7. Original Honorable Dismissal (for outside CMU students only)
  8. Original Privacy Statement & Consent (printable via bit.ly/OUR-DOWNLOADABLES)
  9. Original Graduate Student Evaluation issued by the Department of which the
    enrollee intends to apply
  10. Original Certificate of Good Moral Character
  11. Original Physical Examination Certificate issued by CMU Health Services Unit

11.1. Physical Examination Forms (printable via
https://bit.ly/physicalexaminationforms

  1. Original Department Evaluation issued by the Department of which the enrollee
    intends to apply with remarks “Qualified”
  2. Recent 2×2 picture
  3. Original Notice of CMUCAT Result (for transferee only)
  4. General Weighted Average of 2.5 or better for transferees from PASUC/ACAP
    member institutions or a GWA of 2.0 or better from other institutions computed by the
    Office of the University Registrar’s Staff
  5. Original Confirmation Slip (for transferee only, printable via DOORSTEP)
  6. Original Certificate of Live Birth issued by PSA/NSO (Certificate of Live Birth issued
    by the City/Municipal Registrar is required if the Certificate of Live Birth issued by
    PSA/NSO is not clear and Affidavit of Two Disinterested Persons is required if there
    are errors e.g. Name, Birthday, etc.)
  7. Photocopy of Marriage Certificate (for married women only)
  8. Original Transcript of Records (w/ remarks for evaluation purposes, informative copy,
    for reference purposes, for enrollment purposes)
  9. Original Certificate of Transfer Credentials/Honorable Dismissal (for outside CMU
    Graduates)
  10. Recent Original Certificate of Good Moral Character
  11. Recent Original Police Clearance
  12. Original Privacy Statement & Consent (printable via bit.ly/OUR-
    DOWNLOADABLES)
  13. Original Physical Examination Certificate issued by CMU Health Services Unit

13.1. Physical Examination Forms (printable via
https://bit.ly/physicalexaminationforms

QUALIFICATIONS:

  1. Must be at least 18 years old
  2. At least a Senior High School Graduate
  3. Physically and mentally fit
  4. Fees:

PARTICULARS AMOUNT (PhP)
Registration fees PHP 160.00
Matriculation Fees 160.00
ID Fee 100.00
Laboratory Fees 10,000.00
Library fees 300.00
Athletic Fee 300.00
Diploma and Graduation Fees 400.00

Tuition Fees (150/unit x 6 units) 900.00
Medical/Dental 150.00
TOTAL PHP 12,470.00 (must be fully paid)

5. Required Credentials:

5.1 Authenticated copy of TOR/Diploma or Senior High School Card
5.2 Original Certificate of Live Birth issued by PSA/NSO (Certificate of Live
Birth issued by the City/Municipal Registrar is required if the Certificate of
Live Birth issued by PSA/NSO is not clear and Affidavit of Two
Disinterested Persons is required if there are errors e.g. Name, Birthday,
etc.)
5.3 Recent 2 pieces 2×2 Colored Picture taken in collared shirt with white
background
5.4 Original Physical Examination Certificate issued by CMU Health Services
Unit.

5.4.1 Physical Examination Forms (printable via
https://bit.ly/physicalexaminationforms
Required Laboratory Tests:
5.4.2 Tuberculosis Test (chest x-ray) – should be taken within or during
the enrollment period
5.4.3 Hepatitis A Ag Test – taken within 6 months
5.4.4 Drug Test – taken within 6 months from any accredited drug testing
center
5.4.5 Pregnancy Test (for female applicants) – should be taken within or
during the enrollment period
5.4.6 Neuro-psychiatric Exam

5.5 Neuro-psychiatric Exam Result

A bonafide foreign student must comply with the school’s requirements, including the
submission of the following documents:

  1. Application letter addressed to the University Registrar, Central Mindanao University;
  2. Documents listed below duly authenticated by the Philippine Foreign Service Post (PFSP) of the student-applicant’s country of residence. The authenticated copies must bear the diplomatic red ribbon, original signature and seal of the PFSP abroad; 

    2.1. Transcript of Records from high school and college attended (must be translated in
    English)
    2.2. Diploma (must be translated in English)
    2.3. Birth Certificate (must be translated in English)
    2.4. Two (2) Certificate of Good Moral Character or letter of reference/recommendation
    from the school last attended and from a prominent person of the community (must
    be translated in English)
    2.5. Police Clearance Certificate issued by the National Police Authorities in the
    student’s country of origin or residence (must be translated in English)
    2.6. Certificate of Eligibility to pursue bachelor’s degree – should clearly indicate that the
    student is a graduate of Senior High School and are eligible to pursue a bachelor’s
    degree in the Philippines. The “Certificate of Eligibility to Pursue Bachelor’s Degree”
    may be secured from any of the following: (a) the school where the applicant
    graduated his/her Senior High School, (b) your country’s Ministry of Education or its
    equivalent, (c) Philippine Embassy in the applicant’s country of origin (must be
    translated in English)
    2.7. Certification of English Language Proficiency Test i.e. IELTS, TOFEL or any
    equivalent certification (if available is an advantage but not required)

  3. Notarized affidavit of support (with bank statement) or Letter of Guarantee from sponsoring company/organization from abroad (must be translated in English)
  4. Personal History Statement (PHS), duly accomplished and signed by the applicant in English and in national alphabet, accompanied by personal seal, if any, original left and right hand prints on PHS forms and original 2”x2” or passport-size pictures
  5. International Student Fee of US$300 per semester and US$150 for Midyear in its Philippine Peso Equivalent (to be paid at the Cashier’s Office upon enrollment)
  6. Recent 2×2 ID Picture
  7. Photocopy of valid passport showing the name, picture, birthdate, birthplace


Additional admission requirements issued by Central Mindanao University:

  1. Original Department Evaluation (to be issued by the Department of which the enrollee
    intends to apply and with remarks “Qualified”)
  2. Central Mindanao University Admission Test (CMUCAT) Result
  3. Privacy Statement and Consent (printable via bit.ly/OUR-DOWNLOADABLES)
  4. Original Physical Examination Certificate issued by CMU Health Services Unit

4.1. Physical Examination Forms (printable via
https://bit.ly/physicalexaminationforms

5. Confirmation Slip (printable via DOORSTEP)
6. Notice of Acceptance bearing a clear impression of the University’s official dry seal (to be
issued by the Office of the University Registrar after completion of the requirements stated
above)

A bonafide foreign student must comply with the school’s requirements, including the
submission of the following documents:

  1. Application letter addressed to the University Registrar, Central Mindanao
    University;
  2. Documents listed below duly authenticated by the Philippine Foreign Service Post (PFSP) of the student-applicant’s country of residence. The authenticated copies must bear the diplomatic red ribbon, original signature and seal of the PFSP abroad;

2.1. Transcript of Records from high school and college attended (must be translated in
English)
2.2. Diploma (must be translated in English)
2.3. Birth Certificate (must be translated in English)
2.4. Two (2) Certificate of Good Moral Character or letter of reference/recommendation
from the school last attended and from a prominent person of the community (must
be translated in English)
2.5. Police Clearance Certificate issued by the National Police Authorities in the
student’s country of origin or residence (must be translated in English)
2.6. Certificate of Eligibility to pursue bachelor’s degree – should clearly indicate that the
student is a graduate of Senior High School and are eligible to pursue a bachelor’s
degree in the Philippines. The “Certificate of Eligibility to Pursue Bachelor’s Degree”
may be secured from any of the following: (a) the school where the applicant
graduated his/her Senior High School, (b) your country’s Ministry of Education or its
equivalent, (c) Philippine Embassy in the applicant’s country of origin (must be
translated in English)
2.7. Certification of English Language Proficiency Test i.e. IELTS, TOFEL or any
equivalent certification (if available is an advantage but not required)

3. Notarized affidavit of support (with back statement) or Letter of Guarantee from
sponsoring company/organization from abroad (must be translated in English)

4. Personal History Statement (PHS), duly accomplished and signed by the applicant in
English and in national alphabet, accompanied by personal seal, if any, original left
and right hand prints on PHS forms and original 2”x2” or passport-size pictures

5. International Student Fee of US$300 per semester and US$150 for Midyear in its
Philippine Peso Equivalent (to be paid at the Cashier’s Office upon enrollment)

6. Recent 2×2 ID Picture

Additional admission requirements issued by Central Mindanao University:

1. Notice of Admission (NOA) (from the Department of which the enrollee intends to
apply)
2. Graduate Student Evaluation (from the Department of which the enrollee intends to
apply)
3. Graduate Student Admission Test (GSAT) Result
4. Privacy Statement and Consent (printable via bit.ly/OUR-DOWNLOADABLES)
5. Original Physical Examination Certificate issued by CMU Health Services Unit

1.1. Physical Examination Forms (printable via
https://bit.ly/physicalexaminationforms

6. Notice of Acceptance bearing a clear impression of the University’s official dry seal
(to be issued by the Office of the University Registrar after completion of the
requirements stated above)

1. For incoming students who graduated Senior High School from another country, they must
submit the following:

1.1. Documents listed below duly authenticated by the Philippine Foreign Service Post
(PFSP) of the student-applicant’s country of residence. The authenticated copies
must bear the diplomatic red ribbon, original signature and seal of the PFSP abroad;

1.1.1. Transcript of Records from high school/college attended (must be
translated in English)
1.1.2. Diploma (must be translated in English)
1.1.3. Birth Certificate (must be translated in English)
1.1.4. Certificate of Good Moral Character or letter of reference/recommendation
from the school last attended (must be translated in English)
1.1.5. Police Clearance Certificate issued by the National Police Authorities in the
student’s country of origin or residence (must be translated in English)
1.1.6. Certificate of Eligibility to pursue bachelor’s degree – should clearly
indicate that the student is a graduate of Senior High School and are
eligible to pursue a bachelor’s degree in the Philippines. The “Certificate
of Eligibility to Pursue Bachelor’s Degree” may be secured from any of
the following: (a) the school where the applicant graduated his/her Senior
High School, (b) your country’s Ministry of Education or its equivalent, (c)
Philippine Embassy in the applicant’s country of origin (must be translated
in English)

1.2. Recent 2×2 ID Picture
1.3. Photocopy of valid passports of both nationalities showing the name, picture,
birthdate, birthplace

Additional admission requirements issued by Central Mindanao University:

1.4. Original Department Evaluation (to be issued by the Department of which the
enrollee intends to apply and with remarks “Qualified”)
1.5. Central Mindanao University Admission Test (CMUCAT) Result
1.6. Privacy Statement and Consent (printable via bit.ly/OUR-DOWNLOADABLES)
1.7. Original Physical Examination Certificate issued by CMU Health Services Unit

1.7.1. Physical Examination Forms (printable via
https://bit.ly/physicalexaminationforms

1.8. Confirmation Slip (printable via DOORSTEP)

2. For incoming students who graduated Senior High School from the Philippines, they must
submit the following:

2.1. Original Department Evaluation (to be issued by the Department of which the
enrollee intends to apply and with remarks “Qualified”)
2.2. Recent 2×2 picture
2.3. Original Notice of CMUCAT Result
2.4. Original Confirmation Slip (printable via DOORSTEP)
2.5. Original Certificate of Live Birth issued by PSA/NSO (Certificate of Live Birth issued
by the City/Municipal Registrar is required if the Certificate of Live Birth issued by
PSA/NSO is not clear and Affidavit of Two Disinterested Persons is required if there
are errors e.g. Name, Birthday, etc.)
2.6. Photocopy of Marriage Certificate (for married women only)
2.7. Photocopy of valid passports of both nationalities showing the name, picture,
birthdate, birthplace
2.8. Original Form 138 (Grade 12 – Senior High School Report Card, i.e. Second
Semester Report Card, 4 th Quarter Report Card, Last Quarter Report Card)
2.9. Recent Original Certificate of Good Moral Character
2.10. Original Privacy Statement & Consent
(printable via bit.ly/OUR-DOWNLOADABLES)
2.11. Original Physical Examination Certificate issued by CMU Health Services Unit

2.11.1. Physical Examination Forms (printable via
https://bit.ly/physicalexaminationforms

2.12. Photocopy of valid passports of both nationalities showing the name, picture,
birthdate, birthplace

1. For incoming dual students who graduated their Baccalaureate Degree from another
country, they must submit the following:

1.1. Documents listed below duly authenticated by the Philippine Foreign Service
Post (PFSP) of the student-applicant’s country of residence. The
authenticated copies must bear the diplomatic red ribbon, original signature
and seal of the PFSP abroad;


1.1.1. Transcript of Records (must be translated in English)
1.1.2. Diploma (must be translated in English)
1.1.3. Birth Certificate (must be translated in English)
1.1.4. Certificate of Good Moral Character or letter of
reference/recommendation from the school last attended (must be
translated in English)
1.1.5. Police Clearance Certificate issued by the National Police Authorities
in the student’s country of origin or residence (must be translated in
English)
1.1.6. Certificate of Eligibility to Pursue Graduate Studies – should clearly
indicate that the student is a university/college degree holder and
are eligible to pursue a Graduate Studies in the Philippines. The
“Certificate of Eligibility to Pursue Graduate Studies” may be
secured from any of the following: (a) the school where the
applicant earned his/her collegiate degree/s, (b) your country’s
Ministry of Education or its equivalent, (c) Philippine Embassy in
the applicant’s country of origin (must be translated in English)

1.2. Recent 2×2 ID Picture
1.3. Photocopy of valid passports of both nationalities showing the name, picture,
birthdate, birthplace

Additional enrollment requirements issued by Central Mindanao University:
1.4. Notice of Admission (NOA) (from the Department of which the enrollee
intends to apply)
1.5. Graduate Student Evaluation (from the Department of which the enrollee
intends to apply)
1.6. Graduate Student Admission Test (GSAT) Result
1.7. Privacy Statement and Consent
(printable via bit.ly/OUR-DOWNLOADABLES)
1.8. Original Physical Examination Certificate issued by CMU Health Services
Unit

1.8.1. Physical Examination Forms (printable via
https://bit.ly/physicalexaminationforms

2. For incoming students who graduated Baccalaureate Degree from the Philippines,
they must submit the following:


2.1. GSAT Result
2.2. Recent 2×2 Picture
2.3. Photocopy of Marriage Certificate (for married women only)
2.4. Original Certificate of Live Birth issued by PSA/NSO (Certificate of Live Birth
issued by the City/Municipal Registrar is required if the Certificate of Live Birth
issued by PSA/NSO is not clear and Affidavit of Two Disinterested Persons is
required if there are errors e.g. Name, Birthday, etc.)
2.5. Original Notice of Admission issued by the Department of which the
graduate enrollee intends to apply
2.6. Original Transcript of Records (w/ remarks for evaluation purposes,
informative copy, for reference purposes, for enrollment purposes)
2.7. Original Honorable Dismissal (for outside CMU students only)
2.8. Original Privacy Statement & Consent (printable via bit.ly/OUR-
DOWNLOADABLES)
2.9. Original Graduate Student Evaluation issued by the Department of which the
enrollee intends to apply
2.10. Original Certificate of Good Moral Character
2.11. Original Physical Examination Certificate issued by CMU Health Services
Unit


2.11.1. Physical Examination Forms (printable via
https://bit.ly/physicalexaminationforms

2.12. Photocopy of valid passports of both nationalities showing the name,
picture, birthdate, birthplace

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