Office of the University Registrar

HOW TO GET AN OFFICIAL TRANSCRIPT OF RECORDS (TOR) AND OTHER DOCUMENTS?

• Secure an application form at the Office of the University Registrar (window 1).
• Fill out the application form properly and completely. Use the name based on your birth certificate from NSO; For married female student, indicate the family name you used during your last enrollment in CMU.
  If shiftee, indicate the college(s) last attended.
• Submit your accomplished form at the OUR counter (window 1) for processing and assessment.
• Pay fee at the Cashier’s Office. (TOR fee is PhP 150.00/first 2 pages and Php 80.00/succeeding page
• Submit at the OUR Counter :
  1. Properly accomplished form
  2. Official Receipt (OR) of payment
  3. Requirements required by the Officer in charge in the Records Room of the University Registrar’s Office such as:

 For Undergraduate Students

• All admission requirements must be completed

Admission Requirements:

1. Notice of Result (CMUCAT)
2. Original Form 138 (High School Report Card) and one (1) photocopy
3. Photocopy of Parents’ Income Tax Return (for scholarship only)
4. PSA Original Copy of Birth Certificate (LCR form 1A is required if PSA copy is not clear) and one (1) photocopy
5. Four (4) copies 2×2 colored pictures (with collar and white background)
6. Certificate of Good Moral Character
7. Freshmen Orientation Certificate
8. Marriage Certificate (for married women)
9. Certificate of Transfer Credentials or Honorable Dismissal (for transferee)
10. Official Transcript of Records (for transferee)
11. Police Clearance (for transferee)

• General Clearance
• 2×2 picture (w/ collar & white background)

For Graduate Students

• All admission requirements must be completed

Admission Requirements:

1. Notice of Result (GSAT)
2. Notice of Admission
3. Certificate of Transfer Credentials or Honorable Dismissal
4. Transcript of Records for Evaluation
5. PSA Original Copy of Birth Certificate (LCR form 1-A is required if PSA copy is not clear) and one (1) photocopy
6. Marriage Certificate (for married women)
7. Major Department Evaluation

• 2×2 picture (w/ collar & white background)
• Plan of Course Work (to be submitted upon Application for Graduation)

How to apply for Certification, Authentication and Verification (CAV)?

• CAV is attached to the original or photocopy of documents for authentication by the Department of Foreign Affairs (DFA).

Requirements:

1. Original Transcript of Records with clear purpose indicated at the bottom of the last page:
   “Issued for Local Employment Purposes” if applying locally.
   “Issued for Overseas employment Purposes” if applying abroad.
2. Original Diploma
3. Official Receipt from the Cashier (PhP 160.00):

Official Receipt should be separated:
PhP 80.00 for authentication
PhP 80.00 for the CAV

How do I claim the documents that I applied for?

• Identification card.
• When claiming for a third party, submit a letter of authorization together with an ID card from the owner of the document(s) to be claimed and the ID of the representative.

Points to remember

• TOR’s and other documents not claimed within three (3) months are subject for disposal.

Student Verification

• E-mail: registrar@cmu.edu.ph
• Mobile #: +63 917 7084 651