NEWS AND UPDATES

Office of the University Registrar

  • TOR
  • CAV
  • Duration
  • Citizens Charter
  • Academic Calendar
  • FAQ’s

HOW TO GET AN OFFICIAL TRANSCRIPT OF RECORDS (TOR) AND OTHER DOCUMENTS

  • Secure an application form at the Office of the University Registrar (window 1).
  • Fill out the application form properly and completely.Use the name based on your birth certificate from NSO; For married female student, indicate the family name you used during your last enrollment in CMU.
    If shiftee, indicate the college(s) last attended.
  • Submit your accomplished form at the OUR counter (window 1) for processing and assessment.
  • Pay fee at the Cashier’s Office. (TOR fee is PhP 150.00/first 2 pages and Php80.00/succeeding page
  • Submit at the OUR Counter :
    1. Properly accomplished form
    2. Official Receipt (OR) of payment
    3. Requirements required by the Officer in charge in the Records Room of the University Registrar’s Office such as:
  1. General Clearance
  2. 2×2 picture (w/ collar)
  3. Original Birth Certificate from NSO
  4. Photocopy of Marriage Certificate (for married women)
  5. Form 137-A
  6. Good Moral Certificate
  7. Certificate of Transfer Credentials (HD) for transferee
  8. Official Transcript of Records (TOR) for transferee
  9. Police Clearance (for transferee)

How to apply for Certification, Authentication and Verification (CAV)?

  • CAV is attached to the original or photocopy of documents for authentication by the Department of Foreign Affairs (DFA).

Requirements:

  1. Original Transcript of Records with clear purpose indicated at the bottom of the last page:
    “Issued for Local Employment Purposes” if applying locally.
    “Issued for Overseas employment Purposes” if applying abroad.
  2. Original Diploma
  3. Official Receipt from the Cashier (PhP 160.00):

Official Receipt should be separated:
PhP 80.00 for authentication
PhP 80.00 for the CAV

DOCUMENT

TURNAROUND TIME

TRANSCRIPT

PEAK PERIOD*

REGULAR PERIOD

First Time (Entered Freshmen SY 2004-below)

within 15 working days

within 5 working days

First Time (Entered Freshmen SY 2005-present)

within 15 working days

within 5 working days

Updating (TOR Module)

within 15 working days

within 5 working days

Updating (Manual)

within 15 working days

within 5 working days

*Peak Period: March-May and August-October (for 2016)
May-July (Starting 2017)

Other Documents

DOCUMENT

TURNAROUND TIME

Certificate of Graduation (COG), No Objection Letter (NOL) & Other Certifications

1 working day

Certification, Authentication and Verification (CAV, for DFA)

1 working day

Course Description (CD)

1 working day

Certified True Copy of Documents (TOR, DT, COG, & CD)

1 working day

TYPE OF FRONTLINE     SERVICES

FEES

FORMS

PROCESSING TIME

PERSON RESPONSIBLE/ LOCATION

(Under normal
circumstances per transaction)

Release of  Transcript of records
for graduates starting 2008

P150.00
First 2 pages of
Transcript of Records,
P80.00/page

thereafter

request

for Records form

Within 5 working days for 30 requests/day,
if all credentials are in order

Staff/Evaluator/Registrar

Honorable Dismissal
(Certificate of Transfer Credentials)

P100/HD
plus P150.00-first

2 pages of
Transcript of Records,
P80.00/page

thereafter

request for
Records forms

1 working day,
if all credentials are in order

Staff/Registrar

Certification, Authentication
and Verification (CAV)

P80.00/set

request for
Records forms

1 working day,
if all credentials are in order

Staff/Registrar

Release of reconstructed
Diploma

P150/doc

request for

Records forms

3 working days,
if all credentials are in order
and all signatories are available

Staff/Deans/Board Sec./Pres.

Authentication of
TOR and Diploma

P80.00/set

request for
Records forms

1 working day,
if all credentials are in order

Staff/Registrar

Release of assorted certifications

P80.00/ copy

request for
Records forms

1 working day,
if all credentials are in order

Staff/Registrar

Release of Statement of Accounts

P80.00/copy

request for
Records forms

1 working day,
if all credentials are in order

Staff/Registrar

Processing of CHED Forms (3in1)

P80.00/set

request for
Records forms

1 working day,
if all credentials are in order

Staff/Registrar/Cashier

Re-issuance of
Certificate of Registration (COR)

P80.00/copy

-

1-3 minutes

Staff

Re-issuance of grade slips

P50.00/copy

-

1-3 minutes

Staff

Attend to various clientele

Minimum of 5 min/clientele

Staff/Registrar

Change of Registration per school calendar

as required

2 hours

Staff/Registrar

For School Calendar printable version please CLICK HERE

 

How do I claim the documents that I applied for?

  • Identification card.
  • When claiming for a third party, submit a letter of authorization together with an ID card from the owner of the document(s) to be claimed and the ID of the representative.

Points to remember

  • TOR’s and other documents not claimed within one (3) months are subject for disposal.

Student Verification

 

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