NEWS AND UPDATES

Office of the University Registrar

  • TOR
  • CAV
  • Duration
  • Citizens Charter
  • Academic Calendar
  • FAQ’s
  • Graduating Students

HOW TO GET AN OFFICIAL TRANSCRIPT OF RECORDS (TOR) AND OTHER DOCUMENTS?

  • Secure an application form at the Office of the University Registrar (window 1).
  • Fill out the application form properly and completely. Use the name based on your birth certificate from NSO; For married female student, indicate the family name you used during your last enrollment in CMU.
    If shiftee, indicate the college(s) last attended.
  • Submit your accomplished form at the OUR counter (window 1) for processing and assessment.
  • Pay fee at the Cashier’s Office. (TOR fee is PhP 150.00/first 2 pages and Php 80.00/succeeding page
  • Submit at the OUR Counter :
    1. Properly accomplished form
    2. Official Receipt (OR) of payment
    3. Requirements required by the Officer in charge in the Records Room of the University Registrar’s Office such as:

 For Undergraduate Students

  • All admission requirements must be completed

Admission Requirements:

  1. Notice of Result (CMUCAT)
  2. Original Form 138 (High School Report Card) and one (1) photocopy
  3. Photocopy of Parents’ Income Tax Return (for scholarship only)
  4. PSA Original Copy of Birth Certificate (LCR form 1A is required if PSA copy is not clear) and one (1) photocopy
  5. Four (4) copies 2×2 colored pictures (with collar and white background)
  6. Certificate of Good Moral Character
  7. Freshmen Orientation Certificate
  8. Marriage Certificate (for married women)
  9. Certificate of Transfer Credentials or Honorable Dismissal (for transferee)
  10. Official Transcript of Records (for transferee)
  11. Police Clearance (for transferee)
  • General Clearance
  • 2×2 picture (w/ collar & white background)

For Graduate Students

  • All admission requirements must be completed

Admission Requirements:

  1. Notice of Result (GSAT)
  2. Notice of Admission
  3. Certificate of Transfer Credentials or Honorable Dismissal
  4. Transcript of Records for Evaluation
  5. PSA Original Copy of Birth Certificate (LCR form 1-A is required if PSA copy is not clear) and one (1) photocopy
  6. Marriage Certificate (for married women)
  7. Major Department Evaluation
  • 2×2 picture (w/ collar & white background)
  • Plan of Course Work (to be submitted upon Application for Graduation)

 

 

How to apply for Certification, Authentication and Verification (CAV)?

  • CAV is attached to the original or photocopy of documents for authentication by the Department of Foreign Affairs (DFA).

Requirements:

  1. Original Transcript of Records with clear purpose indicated at the bottom of the last page:
    “Issued for Local Employment Purposes” if applying locally.
    “Issued for Overseas employment Purposes” if applying abroad.
  2. Original Diploma
  3. Official Receipt from the Cashier (PhP 160.00):

Official Receipt should be separated:
PhP 80.00 for authentication
PhP 80.00 for the CAV

DOCUMENT

TURNAROUND TIME

TRANSCRIPT

PEAK PERIOD*

REGULAR PERIOD

First Time (Entered Freshmen SY 2004-below)

within 15 working days

within 5 working days

First Time (Entered Freshmen SY 2005-present)

within 15 working days

within 5 working days

Updating (TOR Module)

within 15 working days

within 5 working days

Updating (Manual)

within 15 working days

within 5 working days

*Peak Period: January and April to August

Other Documents

DOCUMENT

TURNAROUND TIME

Certificate of Graduation (COG), No Objection Letter (NOL) & Other Certifications

1 working day

Certification, Authentication and Verification (CAV, for DFA)

1 working day

Course Description (CD)

1 working day

Certified True Copy of Documents (TOR, DT, COG, & CD)

1 working day

TYPE OF FRONTLINE     SERVICES FEES FORMS PROCESSING TIME PERSON RESPONSIBLE/ LOCATION
(Under normal circumstances
per transaction)

Release of  Transcript of records

P150.00 – First 2 pages
of Transcript of Records,
P80.00/ thereafter

request for
Records form

January, April-August: 45 requests per day
February – March: 30 requests per day
September – December: 30 requests per day
(if all credentials are in order)

Staff/Evaluator/Registrar
Honorable Dismissal(Certificate of
Transfer Credentials)

P100/HD plus P150.00
first 2 pages of Transcript
of Records, P80.00/page
there after

request for
Records form

1 day, if all credentials are in order Staff/Registrar
Certification, Authentication
and Verification (CAV)
P80.00/set

request for
Records form

1 day, if all credentials are in order Staff/Registrar

Release of reconstructed
Diploma

P150/doc

request for
Records form

3 working days, if all credentials
are in order and all signatories
are available
Staff/Deans/Board Sec./Pres.
Authentication of TOR and
Diploma
P80.00/set

request for
Records form

30 minutes -1 hour Staff/Registrar
Release of assorted
certifications
P80.00/copy

request for
Records form

1 day, if all credentials
are in order
Staff/Registrar
Release of Statement
of Accounts
P80.00/copy

request for
Records form

1 day, if all credentialsare in order Staff/Registrar
Processing of CHED
Forms (3in1)
P80.00/set

request for
Records form

3 working days Staff/Registrar/Cashier
Re-issuance of Certificate
of Registration (COR)
P80.00/copy 1-3 minutes Staff
Re-issuance of grade slips P50.00/copy 1-3 minutes Staff
Enrolment 1-2 days Office of the University
Registrar/Office of Admissions,
Scholarship
and Placement/
University Hospital/
Colleges Concerned/
Cashier/NSTP Office

For School Calendar printable version please CLICK HERE

 

How do I claim the documents that I applied for?

  • Identification card.
  • When claiming for a third party, submit a letter of authorization together with an ID card from the owner of the document(s) to be claimed and the ID of the representative.

Points to remember

  • TOR’s and other documents not claimed within three (3) months are subject for disposal.

Student Verification

 

 

 

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